Angajăm Executive Assistant

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We are looking for an Executive Assistant for one of our partners, an American computer software company.

Skills:

Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done;
Team player;
Ability to communicate in a clear and concise way;
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment;
Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction;
Strong organizational skills, attention to detail and timely follow-through;
Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly;
Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed;
Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines;
Excellent written and interpersonal communication skills.

Responsibilities:

Maintain executive calendar, manage staff meetings and commitments;
Organize department communications and key events;
Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed;
Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment;
Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below;
Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes;
Assist with scheduling group meetings;
Coordinate special projects and large meetings with internal and external individuals;
Organize quarterly all hands meetings and semi-annual team building events;
Compile and publish weekly senior staff minutes and group updates;
Maintain up to date organizational charts, contact lists and email alias lists;
Assist staff with travel coordination when required;
Plan and schedule group off-sites;
Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests;
Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests;
Perform general office Administrative duties such as ordering supplies and equipment;
Assist with audio, visual and video and web conferencing when needed;
Manage all open purchase orders;
Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for;
Comply with company policies and procedures and utilize company Contracts Management system for all departmental purchases.

Benefits:

Medical assurance;
25 days of annual leave;
Meal tickets 30 LEI;
Wellness benefits.