HR Admin Specialist

Allianz Services is part of Allianz Group, one of the world's leading insurers and asset managers and has succeeded in becoming one individual business segment by combining various businesses from different parent companies. Allianz Services is running service delivery operations in Romania, India, Mauritius, and Morocco as well as is operating Consulting hubs in Germany, USA, Italy, France, and Singapore with almost 7000 colleagues globally. Allianz Services Romania has a key role in the transformation of the Group by improving operations and creating a superior experience for customers, offering actuarial, financial, IT, HR and governance services. Our team counts over 1000 passionate professionals whose main assets are the expertise and top qualifications, combined with multilingual skills, ranging from English, German, French and Italian, to Portuguese, Spanish and Romanian.   At Allianz Services Romania, we aim to attract best talents and create an inspiring environment for our people to develop, while unceasingly caring for our community and for shaping a better future together!


Job role As part of the HR admin & payroll team within the HR Department, you act as a subject matter expert and manage all HR admin areas on local level, ensuring support for all internal clients on different programs, processes, tools and systems, striving for compliance with legislation and delivering outstanding employee experience. 


What you will do

• Act as main contact person and manage all HR admin processes, depending on the company's needs in relation to the authorities that regulate the labour relations;
• Effectively perform data changes regarding the employee lifecycle (new hires, terminations, job changes, reorganization, promotions, merit pay increases, allocations, deductions, etc.), as well as initiation of workflows for business processes in internal systems and databases;
• Execute tasks independent, enter data and retrieve information from group-specific system, perform data validation, audit own data entry for accuracy and make corrections as needed;
• Manage the relation with outsourcing company, providing on time and accurate information and documents needed for Revisal registration, for payroll or for any other scope;
• Checks and updates the databases regarding the various special assignments as: employees with disabilities, deductions, bank accounts, health insurance, etc.) and internal allocations;
• Manage the HR onboarding process after job offer is signed by the candidate (communication, contract signing at the office, register employment process and archiving documents);
• Act as a main contact point for all HR admin related queries from employees and provide HR monthly reports – globally or locally, as required;
• Checks compliance with internal procedures/regulations or legislation and ensures the monitoring and implementation of the necessary legislative changes within the company;
• Contribute to the HR system implementation projects and other change initiatives, support documentation and testing of system enhancements, as assigned;
• Support and manage draft or update of procedures, collective agreements, policies, training material, or any other communications related to HR payroll and benefits area;
• Assist payroll process and act as back-up for payroll and C&B specialist when needed;
• Support and manage draft or update of procedures, collective agreements, training material, or any other communications related to HR Admin and HRS area;
• Participate to assigned trainings and self-learning based on the development plan;
• Works in a team, constantly collaborates with the rest of the members, according to internal workflows;

What you bring

•      Fluent in English
•      Minimum 3 year experience in HR Admin area
•      Experience working with HR tools (True HR and Service Now Ticketing tool is a plus) 
•      Open to changes and focus on digital solution 
•      Advanced MS Office package (specially Excel)
•      Excellent communication skills 
•      Human inspector and payroll certificate would be a plus

You have

•      Ability to work independently, as well as engaging with co-workers in different project teams;
•      Good planning and organizing and ability to prioritize activity;
•      Customer service-oriented person and willing to help; 
•      Strong analytical and problem-solving skills;
•      Proactivity and excellent communication skills (both written and verbal); 
•      Enthusiastic and go-getter person, open to change, digital and innovation;

What we offer Come to the Allianz side! We have attractive compensation and incentives:

• Fixed salary compensation along with fixed benefits.
• Flexible benefits that can be individually customized, so that they best suit your needs.

Fixed Benefits - We place people at the core of what we do, this is why we are committed to your personal wellbeing and professional growth.

• Additional vacation days (work tenure, Allianz tenure, special events, Paid day for child medical check-up)
• Rewards and Recognition Program (Team Excellence Award, Anniversary Awards, Above & Beyond Awards, Thank you for your contribution!)
• Complete training curricula available (tailored courses): International Certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM etc.), Comprehensive Leadership Programs, LinkedIn Learning, German Language Courses for any level.
• All you can read with Bookster
• Share Purchase Plan
• Allowances for special events (Birth Allowance, Losing a Family Member)
• Flexible working environment (work from home, hybrid)

FlexiBenefits - We care about the performance of our employees, and we know it can only be reached by ensuring your proper work-life balance: Medical services, Private pension, Internal Tourism, Meal Tickets, and many other benefits of your choice. The personal information that you may provide to us (including sensitive information) may be provided to Hiring Managers for the purposes of assessing your suitability as a candidate. Only suitable candidates will be contacted. All applications will be treated with confidentiality. Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams, and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation.