Office Assistant - Reception (2years Maternity cover)

Scurta descriere a companiei

TotalEnergies is a broad energy company that produces and markets fuels, natural gas and electricity. Our
100,000 employees are committed to better energy that is more affordable, more reliable, cleaner and
accessible to as many people as possible. Active in more than 130 countries, our ambition is to become
the responsible energy major.
TotalEnergies Global Services Bucharest (TGSB) is an captive shared service center delivering services for
50 entities/countries with 500 employees, multi-countries accounting and IT shared services site
covering 3 business lines (Exploration and Production, Refining and Chemicals, Marketing and Services), 3
zones (Europe, Africa, America) in several languages (English, French, German and others)

Cerinte

Qualifications
-University Degree
-1-2 years experience in similar position or a connected role
-Strong organizational and communication skills, time management, ︎︆️︎︁︅︁︀​︂︆︄︅​︁︁︎︌​︈︂︇︍​︈︆︅️︊︄︈︌︊︎︂︎result oriented
-Advanced level of English language (written and spoken), other foreign language is a plus
-Microsoft Office package – advanced level

Here you can find (benefits)
21 days holiday + bank holidays;
Flexible working hours;
Medical subscription;
Life insurance;
Meal tickets;
Online library (Bookster);
Gym subscription;
Wellbeing monthly programs/events;

Community involvement
Action! Platform – be a volunteer up to 3 paid working days or a total of 24 hours yearly, supporting causes that resonate with you.

Responsabilitati

Key job responsibilities
-Accountable for providing administrative support to TGSB team, reception activities, meeting organization, dealing with customers and suppliers.
︁︀​︂︃︃​︇︁​︆︄-Reception activities: receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately, answering screening and forwarding incoming phone calls, receiving and sorting daily mails
-Deals with external sources such as customers and suppliers in order to resolve queries and problems;
-Produces regular and/or ad hoc analyses of information relating to work processed;
-Collects, assembles, and summarizes statistics and reports for the management of the company; creates presentation -Conserves management's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; meeting organization
-Other tasks assigned by Direct Manager, according to degree of expertise.

Other information:
-2 years maternity cover with the possibility to move on a different role/ department after it
-works directly with General Manager and other international employees/ external delegates.

Our office
Central location, between Piata Romana and Piata Victoriei metro station;
The job is in Bucharest, Romania.

Selection process
We thank all applicants in advance for submitting their resumes but please note that only those candidates selected for an interview will be contacted.