HR & Administrative Assistant

Scurta descriere a companiei

BIA – BIA Human Capital Solutions, este in topul celor mai cunoscuti furnizori de servicii profesionale de HR din Romania. De-a lungul a peste 25 de ani de existenta, compania si-a construit un foarte bun renume datorita rezultatelor obtinute si valorii oferite clientilor. Toate aplicatiile primite in atentia noastra vor fi tratate cu maxim de confidentialitate.

Informare cu privire la prelucrarea datelor cu caracter personal

Datele personale puse la dispozitie de dvs. pentru a candida la aceasta pozitie vor fi prelucrate de BIA Human Capital Solutions in scopul identificarii candidatilor potriviti. Datele nu vor fi comunicate altor entitati, cu exceptia clientului pentru care BIA Human Capital Solutions desfasoara procesul de recrutare.
Candidatii vor fi informati de catre personalul BIA Human Capital Solutions care este domeniul in care clientul isi desfasoara activitatea, cat si identitatea clientului, in masura in care aceasta nu a fost explicitata in anuntul de recrutare.

Dupa finalizarea proiectului de recrutare, avand in vedere faptul ca BIA Human Capital Solutions este o companie de recrutare, care isi poate derula activitatea doar daca detine o baza de date de potentiali candidati, urmatoarele date personale vor fi pastrate in baza noastra de date, pentru a va tine la curent cu viitoarele pozitii ce se potrivesc profilului dumneavoastra.

In cazul in care nu sunteti de acord, ne puteti informa prin transmiterea unui e-mail la adresele de contact de pe site-ul nostru.

Va rugam ca inainte sa aplicati la acest anunt de recrutare sa accesati politica noastra de confidentialitate prevazuta pe site-ul nostru. In cazul in care nu sunteti de acord cu modalitatea in care va prelucram datele cu caracter personal, va rugam sa nu aplicati la acest anunt.

Cerinte

Proven working experience;
Education level: university;
Excellent analytical, problem solving and organizational skills;
Ability to work independently and handle multiple projects;
Microsoft word/ Excel / PDF experience;
Language: English is mandatory;

Responsabilitati

Administrator for Time and attendance in WD - perform check of approved request; approve of request for specific cases
Collecting the payroll information for employees and providing to payroll supplier (benefits, daily allowances, health subscriptions)
Training the new comers for local EHS
Preparing documents for leavers - check list, hand- over protocols for assets
Send and collect of signed safety books -2 times/year
Managing the relation with with occupational medicine and occupational safety - for new employees/annually for each employee
Support with monthly records for all insurance policies of the company-office: life insurance (Generali), health insurance (Medlife) and private pension (Allianz Tiriac)
Completing claims for compensation for life insurance
GDPR Policy
Support the management team with update of existing policies and procedure and creation of new one
To register vacancy to unemployment agency
Monthly reporting of working hours;
Collaboration with the EHS external supplier, follow-up twice per year that all employees have signed the mandatory booklets;
Admin activities
Car fleet management and support of employees - monitor the lease contracts, collect the millage on quarterly base, notification for technical check
Managing the relationship with suppliers: travel agency; office cleaning, courier companies, mobile phone companies , benefit suppliers, translation companies, archiving
Monthly orders for meal vouchers
Preparing the data needed for monthly declaration to the Ministry of Environment
Tracking and Archiving of contracts with customers and supplier
Preparing hand over protocols for company assets given to employees and act of use
Supporting IT group department for the surveillance of the server, any hardware maintenance, printer service.
Contact person for customers, couriers, post
Supporting the process of finding new suitable office and organize the movement
e-registration for transportation with electronic signature
Order new company assets for new comers
Communication with state authorities
Coordinates and provide support for all the departments for purchase of the necessary office equipment and consumables (printers, mobiles, etc - drafting and follow-up handover reports)
Provide support in coordinating meetings, drafting written correspondence, screening of phone calls, file maintenance. Supports with custom procedures when needed.
Maintain the records for the inventory items of the employees and their equipment;

Beneficii

• Tichete de masa