Booking Holdings Romania - Legal Operations Associate (internship)

Booking Holdings Romania is a Center of Excellence based in Bucharest, Romania and was created to support the increasing business demands of the Booking Holdings Brands. The Center of Excellence provides access to specialized and highly skilled talent, leading industry best practices, and collaboration opportunities across all of our Brands.

As part of our Booking Holdings Romania team, you will have the opportunity to be a part of the world’s leading provider of online travel, with a mission of making it easier for everyone to experience the world through five-primary consumer facing brands: Booking.com, Priceline, Agoda, KAYAK and OpenTable.

This role provides a hybrid way of working with an onsite presence of 2 days/week.

Role description

The largest of these brands is Booking.com. Established in 1996 in Amsterdam, Booking.com has grown from a small Dutch start-up to the third largest e-commerce company in the world. And, over the past few years, its Legal & Public Affairs team has been on a transformational journey (think: growth, innovation, changes to how we operate). We are looking for someone with operational experience and process mindset to be a core contributor to this journey. In this role, you will play a central part of the end-to-end purchase to pay activities for the global Legal and Public Affairs Department of Booking.com. In addition, this role has the potential to expand to providing these client services across the legal departments of each of the Booking Holdings Brands.

Key Job Responsibilities and Duties 

Vendor Onboarding 

• Work with Procurement and the Legal and Public Affairs (LPA) team to support  the onboarding of LPA vendors to Booking.com’s financial systems  
• Help maintain accurate and up-to-date LPA vendor profiles in Booking.com’s financial systems

Financial management 

• Review of vendor invoices in Legal E-billing platform (Legal Tracker) to ensure compliance with billing guidelines and related Booking.com policies. 
• Create and support LPA to create matters in Legal Tracker to manage external spend 
• Support with regular spend reporting and matter reporting from Legal Tracker

Tech Modernization / Transformation 

• Support in the post-implementation phase of a new financial management system including process improvement,  stakeholder management and other aspects of change management.  

Role Qualifications and Requirements

• Fluency in English (mandatory) 
• Confident self-starter
• High degree of attention to detail 
• Understanding of general accounting principles 
• Stakeholder management skills including a patient and customer-centric mindset 
• Execution-focused mindset with the ability to handle competing priorities and adapt in a dynamic environment
• Excel or Google Sheets - basic skills for creating formulas, sorting and filtering data (intermediate level is a plus)
• Operations experience preferably in relation to budget management, financial planning and analysis
• Experience with e-billing platforms particularly Legal Tracker by Thomson Reuters would be a plus

Benefits & Perks

• Contributing to a high scale, complex, world renowned product and seeing real-time impact of your work on millions of travelers worldwide
• Working in a fast-paced and performance driven culture
• Technical, behavioral and interpersonal competence advancement via on-the-job opportunities, experimental projects, hackathons, conferences and active community participation
• Competitive compensation and benefits package 
• Vast amounts of data to validate your ideas and the opportunity to experiment with real users

Booking Holdings is proud to be an equal opportunity workplace and is an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We strive to move well beyond traditional equal opportunity and work to create an environment that allows everyone to thrive.

If your application is successful, your personal data may be used for a pre-employment screening check by a third party as permitted by applicable law. Depending on the vacancy and applicable law, a pre-employment screening may include employment history, education and other information (such as media information) that may be necessary for determining your qualifications and suitability for the position.