Offshore Team Assistant

A Snapshot of Your Day

As an Offshore Administrative Assistant, your role is pivotal in ensuring the efficient functioning of multiple admin operations for the offshore commissioning technicians team. The responsibilities of this role will include, but will not be limited to, collaborating with various teams, such as the delegation department, finance or training and planning department, to align on essential areas of interest, supervising and supporting the onboarding and offboarding process for the new members of the team, general admin duties such as couriers, arranging meetings, hotels, hospitality etc. Your attention to detail and ability to work effectively are essential for success in this role.

How You'll Make an Impact

• Various orders placement and tracking;
• Issuing new equipment to replace damaged or furnish new starters;
• Monitoring of stock levels of PPE;
• Invoice checking against orders/request;
• Monthly spend report to Ops manager for budget monitoring;
• Organizing and arranging trainings for technicians together with the training planners;
• Working closely and communicating with technicians for all administrative duties required;
• Completing and checking all monthly time sheets;
• Working closely with HR Department for all administrative duties required, including but not limited to retention additionals, holidays, onboarding and offboarding procedures and processes;
• Working closely with Delegation Department to plan and organize projects traveling;
• Uploading to Group Account and sending report to Ops Managers.

Other responsibilities but not limited to:

• Arranging induction meeting rooms and hospitality
• Setting up of systems for technicians (IAW, Fluix, Plannisware, Group Account)
• Working with both hubs SE & SGRE to obtain all necessary information in tight timescales.
• Arranging Monthly meetings, union meetings, hotels, meeting rooms, hospitality etc.
• Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing, organizing and coordinating meetings and other events.
• Office management: communication, documentation, office organization, visitor support
• Procuring, preparing and documenting relevant information of the administrative process
• Handling of correspondence
• Filing System
• Translations
• Administration of office facilities.

What You Bring

• More than 3 years of professional experience as an employee in the back office, as an assistant or in another comparable position.
• Proficiency level of English
• Familiarity, proficiency and confidence with MS 365 Applications (Office, especially xls and Power Point and Outlook), software and the use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.
• Prepared to work as part of a team, keen to make internal and external contacts, learn and be able to operate company procedures with minimal assistance (once established)
• A self-starter who has demonstrated the ability to work under the minimum of supervision
• Ability to adapt to new situations and deliver professional support to other functions in the team.
• Experience of working in a multi cultural environment is a must, also to adapt and overcome cultural differences in a professional manner
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• A passion for renewable energy and a sense for the importance to lead the change.

At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected.

With more than 98,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we're also using our technology to help protect people and the environment.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same.

Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character ??? no matter what ethnic background, gender, age, religion, identity, or disability.

We energize society, all of society, and we do not discriminate based on our differences.

Rewards / Benefits

• The opportunity to engage in an exciting environment on challenging projects.
• Strong professional support and working with colleagues around the world.
• Professional development opportunities within the company.
• To be part of a growing function with a dynamic, informal and inspiring working environment in a position that entails a large responsibility.
• Your lunch with SE meal tickets
• Keep your brain fit with our trainings
• Special for books lovers - Bookster
• Stay safe and healthy with our medical subscription
• Think about your future too with Privat Pension Pilon III
• Take care of yourself with our Wellbeing Initiatives

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