Office Assistant

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

British American Tobacco Romania has an exciting opportunity for an Office Assistant in Bucharest

We are looking for a detail oriented and organized individual, who can respond quickly in an environment of changing priorities, resourceful, eager to learn and with great communication skills..

Your key responsibilities will include:

• Manages, maintains, and monitors business calendars, including travel arrangements for business trips for the dedicated department.
• Scheduling of video conferencing calls and associated meeting room bookings.
• Takes responsibility for the coordination of projects as specified by direct line manager within agreed guidelines to ensure the project is delivered: Workshops, meetings, events.

• Processes expense claims for manager and be key point to any related expenses queries.
• Purchase Order set-up and monthly tracking and coding of contracted vendors using SAP, Neo.

• Coordinating visitors, ordering catering for meetings/managers as required.
• Plans own workload to anticipate and balance priorities to optimize output and contribute to the smooth running of the office.
• Any other reasonable duties as requested by line manager.

What are we looking for?

• Minimum requirement : University Degree in related domains.
• Minimum 2 years' experience as Personal Assistant.
• Strong communication skills (Oral & Written) and organization and time management skills.
• Ability to multitask and prioritise tasks is essential.
• Ability to work on own initiative is important.
• Excellent PC skills (Outlook, Word, Excel, Power Point), SAP and SRM experience are desired.
• Budgetary Management - preferred.
• Proficiency in English.

What we offer you?
o We offer a market leading annual performance bonus (subject to eligibility)
o Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
o Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement - it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
o You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
o We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We're one of the few companies named as a Global Top Employer by the Top Employers Institute - certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.