Office Coordinator (Cluj)

Employer: MassMutual Romania
Domain:
  • IT Software
  • Administrative Assistance
  • Job type: full-time
    Job level: peste 5 years of experience
    Location:
  • Cluj Napoca
  • Updated at: 23.11.2024
    Remote work: Hybrid
       

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    Short company description

    To position MassMutual as a market leader for the next stage of growth, it is critical that we build top engineering capacity in a rapidly changing digital world. Romania has a significant pool of highly trained engineering professionals and so we are very excited to build operations in both Bucharest and Cluj.

    Requirements

    • Bachelor’s Degree
    • Minimum 5 years of relevant experience in a multinational company
    • Familiarity with the tech industry is considered an advantage
    • English & Romanian proficient speaker
    • Outgoing personality, very likeable, organized and willing to handle the difficult tasks
    thrown at them on a daily basis
    • Intermediate knowledge of Microsoft Office Suite (e.g. Word, Excel, Power Point,
    especially calendar management within Microsoft Outlook) required
    • Proactive with a can-do attitude that offers contributing ideas to better help the team
    • Ability to maintain confidentiality of company information.
    • The new Office coordinator should be available on site 80% of the time (4 days/week)

    Responsibilities

    • Organize office operations by purchasing and maintaining office equipment and supplies
    • Prepare necessary arrangements for office activity (office supplies, stationery, etc.)
    • Liaise with facility management vendors, including cleaning, catering and security service
    • Maintaining the relationship with the landlord, and providing employees and visitors with
    access in the building (access badges, parking, etc.)
    • Manage contract and price negotiations with office vendors, service providers and office
    lease
    • Helping to set the culture by organizing and coordinating all company’s events, including
    team buildings, winter parties, celebration parties, etc.
    • Offering support for Employer Branding team’s events
    • Organize a flow for visitors and make sure all necessary arrangements are being handled
    • Handles travel management for employees, including but not limited to accommodation
    • reservations, plain tickets, AmCham, US Visa applications, etc.
    • Responsible with the emergency response plan, including Health & Safety representative
    • Responsible on the documentation for Customs imports/exports
    • First point of contact for employees on diverse operational inquiries.

    Other info

    Who We Are – MassMutual Romania
    MassMutual Romania is a technology partner of MassMutual, a leading financial services
    company in the U.S., with a more than 170-year legacy. Established in 2020, the Romanian
    company is building an in-house team passionate about technology and innovation. We have
    expertise in software development, data science, and a wide range of technologies. With offices
    in Bucharest and Cluj, and team members across the country, MassMutual Romania develops
    technological solutions that help MassMutual deepen its digital capabilities and accelerate its
    growth in a digital-first world.

       

    You can apply to this ad only with your hipo.ro account, without creating a CV.

    Completing the web form for a new account on hipo.ro takes 2 minutes or you can go even faster by importing your data from Facebook or Linkedin.

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