Office Coordinator (Cluj)

Short company description

To position MassMutual as a market leader for the next stage of growth, it is critical that we build top engineering capacity in a rapidly changing digital world. Romania has a significant pool of highly trained engineering professionals and so we are very excited to build operations in both Bucharest and Cluj.

Requirements

• Bachelor’s Degree
• Minimum 5 years of relevant experience in a multinational company
• Familiarity with the tech industry is considered an advantage
• English & Romanian proficient speaker
• Outgoing personality, very likeable, organized and willing to handle the difficult tasks
thrown at them on a daily basis
• Intermediate knowledge of Microsoft Office Suite (e.g. Word, Excel, Power Point,
especially calendar management within Microsoft Outlook) required
• Proactive with a can-do attitude that offers contributing ideas to better help the team
• Ability to maintain confidentiality of company information.
• The new Office coordinator should be available on site 80% of the time (4 days/week)

Responsibilities

• Organize office operations by purchasing and maintaining office equipment and supplies
• Prepare necessary arrangements for office activity (office supplies, stationery, etc.)
• Liaise with facility management vendors, including cleaning, catering and security service
• Maintaining the relationship with the landlord, and providing employees and visitors with
access in the building (access badges, parking, etc.)
• Manage contract and price negotiations with office vendors, service providers and office
lease
• Helping to set the culture by organizing and coordinating all company’s events, including
team buildings, winter parties, celebration parties, etc.
• Offering support for Employer Branding team’s events
• Organize a flow for visitors and make sure all necessary arrangements are being handled
• Handles travel management for employees, including but not limited to accommodation
• reservations, plain tickets, AmCham, US Visa applications, etc.
• Responsible with the emergency response plan, including Health & Safety representative
• Responsible on the documentation for Customs imports/exports
• First point of contact for employees on diverse operational inquiries.

Other info

Who We Are – MassMutual Romania
MassMutual Romania is a technology partner of MassMutual, a leading financial services
company in the U.S., with a more than 170-year legacy. Established in 2020, the Romanian
company is building an in-house team passionate about technology and innovation. We have
expertise in software development, data science, and a wide range of technologies. With offices
in Bucharest and Cluj, and team members across the country, MassMutual Romania develops
technological solutions that help MassMutual deepen its digital capabilities and accelerate its
growth in a digital-first world.