Executive Assistant - Coca-Cola HBC

Location: Bucharest 

Contract: Permanent 

Work-model: Hybrid 

You'll grow with us - on a grand scale, with impact beyond your imagination. 

What's more, you'll do all this as part of a big family, with colleagues who will support you and help you turn challenges into stories with endings and outcomes you never thought possible. 

Each day will present new elements to strengthen you. You will be challenged; you will be encouraged, and we will grow together. 

YOUR NEW TASKS: 

• Effectively manage both internal and external meetings, prioritizing requests and exercising sound judgment. This involves coordinating with internal leaders to ensure alignment on meeting schedules and travel needs, while efficiently handling competing priorities. 
• Arrange and manage travel plans in accordance with company systems and policies. 
• Provide leaders with necessary travel details, documentation, and offer real-time assistance during travel. 
• Assist in preparing presentation materials and responding to data requests.  
• Collaborate with internal contacts to gather and synthesize information, with a broad understanding of organizational operations and processes to efficiently access relevant data. 
• Coordinate leadership meetings by collecting input for the agenda, creating the agenda, documenting discussions, and distributing clear action plans. Prepare necessary materials for both internal and external meetings and discussions. 
• Handle all aspects of expense reporting and ensure timely submission. Maintain the highest level of confidentiality when managing sensitive information. 
• Respects policies, procedures and values of the company. 

ARE THESE YOUR SECRET INGREDIENTS? 

• Bachelor's degree or equivalent work experience preferred.  
• Minimum of 3 years of experience as an administrative/executive assistant, similar role providing support to senior-level executives or board members.  
• Ability to work in a fast-paced, dynamic environment and adapt to changing priorities. 
• Advanced knowledge of English language (speaking, reading, writing, comprehension). 
• Highly Proficient in Microsoft Office Applications. 
• A positive, can-do mindset with no ego – committed to doing whatever is necessary to complete the task. 
• Strong interpersonal skills, with the ability to build relationships at all levels. 

Diversity, Equity & Inclusion: 

At Coca-Cola HBC, we benefit greatly from the skills, experience and dedication of the diverse people who work with us. We expressly welcome applications from people with disabilities, different genders, ages, different sexual identities and with different ethnic backgrounds. We take a leading role in corporate social responsibility and, with our corporate culture and our diversity & inclusion network, create "come as you are", a working environment that offers the space for diversity and equal opportunities – in the application process and throughout the entire employment relationship. 

Sustainability: 

Responsible action within the local environment and the sustainable use of resources are firmly anchored in the corporate strategy. In addition to water, energy and employees, the ambitious sustainability goals focus on the global vision of "World Without Waste". As part of this strategy, Coca-Cola HBC promotes innovative packaging solutions such as increasing the proportion of rPET across the entire portfolio, as well as strong partnerships to increase collection rates. 

Only eligible candidates will be contacted, in a maximum of 3 weeks. All information will be treated as strictly confidential.