Front Office Assistant with German @ATOSS Software SE

Main Responsibilities of the role:

Secretarial

• Cover a permanent and professional reception presence
• Act as point of contact for all company departments and contractors, maintain and regularly process – email, mail, telephone, and helpdesk tasks.
• Coordinating company travel arrangements

Administrative

• Smooth out problems within the workplace and develop strategies for better workplace efficiency.
• Help with Event setups, organization of meetings, venue and welfare
• Support and assist the Location Manager with administration requirements

Facility Management

• Ensure that basic facilities are well-maintained, conducting proactive maintenance and inventory.
• Represent FM for ISMS for Fire protection & safety topics.

What capabilities do you need?

• German Skills – B1 minimum
• Advanced Romanian and English verbal and written communication skills
• Excellent knowledge of MS-Office – advanced Outlook and Excel skills
• Well organized with great calendar management skills
• Decision-making and problem-solving skills
• Working professionally within a team
• Highly committed and responsible person

We offer:

• Onboarding: HR Induction, Newbies-Day, Training for our internal products & Buddy-Program
• Benefits: meal vouchers, performance bonus, recommendation bonus, voluntary company bonus, free parking at our VOX Technology Park location in Timisoara, Bookster for bookworms, gaming rooms & rooftop access in Timisoara
• Company culture: 23 vacations days from start, Diversity & Inclusion Team – culture talks, company event (Halloween/Christmas/ Summer party, team buildings), Barista corner in Timisoara, fresh fruit & sweets day after every release cycle, relocation package for those who wish to move to Timisoara/Sibiu
• Career and development: career model with Expert- & Leadership Track, LinkedIn Learning, German language course if department requires, Java and Scrum certifications
• Health Initiatives: medical subscription with a national-wide medical provider, 7Card for fitness activities, Timotion & Spartan sponsors
• Security and Stability: Stock exchange presence in the German SDax & TecDax, over 30% EBIT-Marge, Scale-up, 18 years with record sales and earnings, visibility, future product
• 2 locations in Romania: TIMISOARA – VOX Technology Park | Calea Torontalului nr 69 | building B and SIBIU Str. Nicolaus Olahus | No.5 | Business Center Sibiu | Building B | Ground Floor
• Standard contract: CIM