Global Mobility Services Specialist

BAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry.
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

British American Tobacco Romania has an exciting opportunity for a Global Mobility Services Specialist in Bucharest.

Your key responsibilities will include:

• Reviews correctness and completeness of data received from Global Mobility Services Partners; reviews compliance with the GM framework and follows up for missing data as required to ensure international move processes are completed timely. This requires coordination, follow up and accuracy.

• Sets up and/or updates/maintains international assignee/permanent transfer records/data timely and accurately into the company operating systems (HR and Global Mobility system) as per corporate guidelines.

• Prepares and updates international assignee statements and Cost Estimate aligned with the Global Mobility policies and local specific requirements for start of assignments, changes during assignment, annual processes and assists the Global Mobility Services Partners with required package updates where required. Ensures statements and cost estimate are correct before sending them out.

• Documentation Management - Generates assignment documentation (Assignment Letter, End of Assignment Letter and Extension of Assignment Letter) and other required internal documents) as per company requirements and supports international move execution by ensuring that documentation is produced in line with process guidelines and procedures.

• Maintains accurate records of employee assignments, relevant assignment documentation, and other compliance documents (work permits, other mandatory documents) in the electronic files of the employees as per BAT Requirements.

• Possesses knowledge of the Global Mobility policies (including Tax policy), a thorough understanding of assignment package elements and of HR and GM systems as well as of the global mobilities task level descriptions. This is intended to ensure Compliance with Global Mobility Framework/ Policy/ Task Level Descriptions/ Manuals/ Guidelines/ Legal Requirements

• Provides support throughout the end-to-end international move as instructed by the Global Mobility Services Partners and closely cooperates with the latter to ensure required documentation and guidelines available on Knowledge Management System are aligned with the most up to date instructions. Assists the Global Mobility Services Partners and/or the Global Mobility Services Team Lead in reviewing complex situations requiring a detailed explanation of policy, administration processes or Global Mobility procedures.

• Manages and organizes caseload independently, Provides guidance, training and feedback for onboarding new joiners and development.

• Handles stakeholder notifications (e.g. Payroll) regarding international moves, changes on assignment, extension/ end of assignments/ lease/ visa.

• Escalates system or other types of issues, as required with the Global Mobility Services Partners and/or the Global Mobility Services Team Lead, in a timely manner to ensure swift resolution.

• Monitors/Reviews planned assignment end dates ensuring timely extension/end of assignments as applicable.

• Supports with compliance activities (e.g. Tax, visa extension, etc.) and checks as per defined processes

• Identifies opportunities to improve administration processes and reports them to Global Mobility Services Team Lead for implementation. Supports in the testing and implementation process.

What are we looking for?

• Minimum 5 years of overall work experience with at least 2 years in HR preferably a global mobility role, preferably within a multinational corporation.

• HR service delivery: Able to manage own deliverables, ensure timely completion of caseload; Able to train new joiners and less experienced team members.

• Strong attention to detail and accuracy with data management.

• Strong organizational and documentation skills.

• Priority setting skills and solid planning and organizational skills.

• Problem solving, continuous improvement, customer service mindset.
• Stakeholder management and communication skills.

• Computer proficiency - Proficient in using MS Office Suite, and other relevant software for data management and reporting.

• Adaptability - should be flexible and adaptable to changing circumstances in a dynamic global environment.

• Ability to work in a global capacity / virtual working to ensure seamless delivery and execution across time zones

• Proven experience of working in a high-pressure, fast-paced environment, working effectively across different time-zones

Education / Qualifications / Certifications Required

• University Degree

• Strong English language (written and oral)

What we offer you?
o We offer a market leading annual performance bonus (subject to eligibility)
o Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
o Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement - it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
o You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
o We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We're one of the few companies named as a Global Top Employer by the Top Employers Institute - certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.