Facilities Office Coordinator

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry

To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

British American Tobacco Romania has an exciting opportunity for a Facilities Office Coordinator in Bucharest.

The Facility Coordinator is responsible for ensuring the efficient operation, maintenance, and safety of office spaces. This role involves managing building services, ensuring compliance with regulations, coordinating with vendors, and maintaining a high standard of workplace functionality and comfort.

Your key responsibilities will include:

1. Facility Operations & Maintenance:

• Manage routine maintenance and repair of HVAC, electrical, plumbing, and office infrastructure and ensure compliance with health, safety, and building regulations.

2. Vendor & Contractor Management (together with Office manager)

• Monitor vendor performance and ensure service quality and coordinate with external contractors for major repairs and renovations.

3. Space Planning & Office Management

• Optimize office space utilization and seating arrangements and support office moves, expansions, and reconfigurations.

4. Budget & Cost Management

• Monitor and control costs for utilities, maintenance, and supplies and identify cost-saving opportunities without compromising quality.

5. Sustainability & Compliance

• Implement sustainable practices to optimize energy efficiency and reduce waste and ensure compliance with local regulations.

What are we looking for?

• Proven experience (3-5 years) in Facility management, office administration, or property management
• Knowledge of building systems (HVAC, electrical, plumbing, fire safety).
• Familiarity with workplace health and safety regulations.
• Strong vendor management and negotiation skills.
• Proficiency in facility management software and Microsoft Office.
• Excellent organizational and problem-solving skills and strong communication and leadership abilities.
• Advanced level of English & Romanian
• Bachelor's degree
• Driver's license (B category)

Preferred Qualifications:

• Certification in Facility Management is a plus.

• Experience with sustainability initiatives and green building practices.

• Familiarity with leasing agreements and property management.

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement - it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?

We're one of the few companies named as a Global Top Employer by the Top Employers Institute - certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.