Accounts Payable Specialist

Short company description

Sales Consulting activates on the HR market since 1998, having a national coverage in several areas of expertise: recruiting and selection assessment center HR market mapping/due diligence projects, personnel leasing, payroll.

Sales Consulting has 2 fully operational branches: Cluj-Napoca (also the head-office) and Bucharest.
We are developing various projects (Recruitment, Training and Consultancy) in some of the most varied type of industries:
- AUTOMOTIVE/PRODUCTION/ENGINEERING (Specialists and Middle & Top Management positions)
- OUTSOURCING (BPO/SSC/CC)
- IT & C (C++, C#, .NET, Java, Linux etc)
- FMCG (sales & purchasing positions; all levels)
- PHARMA (all levels)

Requirements

1-5 years of experience in a similar role
Can perform reconciliations either using Excel or Business Intelligence tools accurate and precise
Previous experience with SAP is valued
Knowledge of the business processes and best working practices in Supply Chain and Procurement to Pay is valued
Good communication skills
Fluency in English both verbally and writing is mandatory due to the international working environment.
Accounting knowledge, specifically concerning banks and invoice booking is preferred
Strong organization skills with ability to prioritize multiple competing activities
Ability to integrate in existing team and work as part of the team.

Responsibilities

In this position you will integrate the P2P team within the Finance Operations Department. You will be responsible for the receiving and registering of incoming invoices, communicating to suppliers and reconciling of accounts payables accounts. You are an enthusiast of process automation and contribute to the further improvement of the finance processes. You follow the company’s P2P guidelines and contribute for a good cooperation with the other departments of procurement and operations. Suppliers and group companies serviced by the P2P team are internationally oriented and cover a variety of businesses.



Major Areas of Responsibility:

Booking of supplier invoices, controlling quality of supplier information and invoice requirements
Manage relationship with suppliers, professionally answering queries about account reconciliation and payments
Cooperate with other departments to solve invoice disputes
Reconcile Intercompany accounts
Setup of reporting to Management
Contribute as the accounts payable specialist to process improvement and automation projects


Specific Responsibilities of the Job:

Processes and codes supplier invoices and takes all steps necessary to ensure completeness and accuracy, in accordance with established policies and procedures.
Is a key user of WMD-Xflow (Accounts Payable system) and works to set-up the system to the maximum of its functionality
Controls the intercompany reconciliations and ensures differences are minimal
Ensures that SAP supplier accounts accurately reflect the business liabilities at all times by performing reconciliation to supplier statements and negotiating disputes with suppliers when necessary
Supports the processing of payments when needed, in accordance with payment terms and working capital targets while at the same time maintaining good communication with vendors
Follows Accounts Payables procedural controls, ensuring that all expenditure and payment authorizations are obtained in accordance with the authorization matrix and anti-fraud practices
Assists with month end closing tasks and reconciliations
Closely cooperates with the Fin Ops Manager to improve the finance operations processes and systems. While working closely with the IT team to implement new systems and/or inhouse developed robots and tools to automate the transactional processing of incoming invoices.