Backoffice Support Specialist

As a Backoffice Support Specialist, you will play a crucial role in ensuring the smooth operation of our administrative processes.You will manage vendor relationships to ensure timely delivery and resolve issues, while verifying time sheets and invoices for accuracy. The activity will include but not be limited to overseeing purchase orders and contracts, assisting with budget monitoring and forecasting, and supporting the team in addressing operational challenges.

• Vendor Management: Coordinate with vendors to ensure timely delivery of goods and services, resolve issues, and maintain positive relationships.
• Time Sheet Checks: Review and verify vendor time sheets for accuracy, ensure compliance with company policies, and address discrepancies.
• Invoice Checks: Process and verify invoices, ensuring all charges are accurate and aligned with purchase orders.
• Purchase Orders: Create and manage purchase orders, track their status, and ensure timely fulfillment.
• Contract handling: Ensure the contracts are consistent and handle change requests
• Budget Control and Forecasting: Assist in the preparation and monitoring of budgets, provide forecasts, and ensure expenditures are within allocated limits.
• Team Structure and Special Issues: Support the team with organizational structure, address special issues as they arise, and ensure smooth operations.

• Proven experience in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficiency in using ARIBA, MS Excel, ServiceNow
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Siemens Energy's location in One Cotroceni Park is more than just an office space - it's a hub for a vibrant and thriving community. Nestled in the heart of Bucharest, this urban development is the perfect place to work, surrounded by green spaces, shopping destinations, and everything the city center has to offer. And with the Academia Militara subway station just a 3-minute walk away, getting around the city has never been easier.

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusivity and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character ??? no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

• Your lunch with meal tickets
• Keep your brain fit with our trainings
• Special for books lovers - Bookster
• Stay safe and healthy with our medical subscription
• Think about your future too with Private Pension Pilon III
• Look after yourself with our Wellbeing Initiatives

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